This is Worldline

We are the innovators at the heart of the payments technology industry, shaping how the world pays and gets paid. The solutions our people build today power the growth of millions of businesses tomorrow. From your local coffee shop to unicorns and international banks. From San Francisco to Auckland. We are in every corner of the world, in every part of commerce. And just as we help our customers accelerate their business, we are committed to helping our people accelerate their careers. Together, we shape the evolution.

The Opportunity

The Executive Assistant supports the management team by coordinating tasks across departments, delegating responsibilities, and ensuring deadlines and budgets are met. The role fosters efficient collaboration with employees, finance, and other teams, while also identifying ways to streamline processes and enhance organizational effectiveness.

Day-to-Day Responsibilities​

• Coordinating and scheduling meetings: verifying attendees, collecting data, preparing agendas, providing minutes and actions
• Front desk service, in terms of circulation of company correspondence
• Hospitality management
• Arranging travel for the line Manager
• Analyzing, preparing, and providing presentations
• Communicating with employers about projects or events, expectations, and goals
• Collaborating with employers, finance teams, and other team members on budgeting
• Delegating tasks to appropriate team members
• Managing deadlines and progress across the team to ensure the project is delivered on time and budget
• Organizing third-party providers and vendors to deliver elements that can’t be produced in-house
• Office events coordination

Who Are We Looking For

We look for big thinkers. People who can drive positive change, step up and show what’s next – people with passion, can-do attitude and a hunger to learn and grow. In practice this means:

• Excellent command of Polish and English
• Experience working as an assistant in the field of administration or project management
• Proficiency in Microsoft Office
• Strong Organizational & communication skills
• Attention to Details
• Analytical and problem-solving skills
• Ability to work efficiently in a complex, dynamic, changing environment in a matrix structure
• Ability to work under pressure and keep deadlines

Perks & Benefits

At Worldline you’ll get the chance to be at the heart of the global payments technology industry and shape how the world pays and gets paid. On top of that, you will also:

• Private medical & life insurance
• MyBenefit Platform
• Holiday allowance
• Referral program
• Public transportation allowance
• Meal allowance
• Annual bonus

Shape the evolution.

We are on an exciting journey towards the next frontiers of payments technology, and we look for big thinkers, people with passion, can-do attitude and a hunger to learn and grow. Here you’ll work with ambitious colleagues from around the world, take on unique challenges as a team, and make a real impact on the society. With an empowering culture, strong technology and extensive training opportunities, we help you accelerate your career - wherever you decide to go. Join our global team of 18,000 innovators and shape a tomorrow that is yours to own.

Learn more about life at Worldline at jobs.worldline.com

We are proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any applicable legally protected characteristics.

Pursuant to the Article 24 sec. 6 of the Act of 14 June 2024 on the protection of whistleblowers, we inform you that Worldline Financial Services (Europe) S.A., a joint-stock company, Branch in Poland (hereinafter referred to as Worldline) is governed by the Regulations on the receipt of internal reports and taking follow-up actions (hereinafter referred to as the Regulations).

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