Office Manager

This is Worldline

We are the innovators at the heart of the payments technology industry, crafting how the world pays and gets paid. The solutions our people build today power the growth of millions of businesses tomorrow. From your local coffee shop to unicorns and international banks. From San Francisco to Auckland. We are in every corner of the world, in every part of commerce. And just as we help our customers accelerate their business, we are committed to helping our people accelerate their careers. Together, we shape the evolution.

The Opportunity

The Office Manager is responsible for creating and maintaining a pleasant work environment and for collaborating with CEE region team managers, HR, Facility Management, Health & Safety teams, and other employees, both remotely and in the office in Prague, Karlín – we have about 70 employees in the Karlín office and about 220 in all CEE. Our future office manager will handle all of the office tasks and more, allowing rest of our staff to focus on what they do best.

Day-to-Day Responsibilities

· Ensure the smooth running of the office and help to improve company procedures and day-to-day operation

· Front desk service – circulation of company correspondence including documents archiving, greeting and providing support to visitors

· Coordinating the office layout and ordering stationery and equipment

· Maintaining the office condition and arranging vital repairs

· Coordinating and scheduling meetings: verifying attendees, collecting data, preparing agendas, providing minutes and actions

· Analyzing, preparing, and providing presentations and simple reports

· Support HR with internal communication, preparing payroll, onboarding of new hires and other administrative tasks

· Organizing Training activities, both internal and external, support existing and launch new People Development programs

· Coordinating Health and Safety activities in cooperation with external provider

· Organizing third-party providers and vendors to deliver elements that can’t be produced in-house

· Office events coordination, organizing team buildings, celebrations and other employees events

Who Are We Looking For

· Experience working as an assistant in the field of administration or project management

· Master/Bachelor degree is an advantage, position is suitable for University Graduates

· Willingness to learn new things

· Strong Organizational & communication skills, common sense, optimism, patience and good sense of humour

· Passion for supporting others and anticipation of needs

· Ability to be accessible and friendly

· Attention to Details and problem-solving skills

· Proficiency in Microsoft Office

· Excellent command of Czech, good knowledge of English

· Ability to work efficiently in a complex, dynamic, changing environment in a matrix structure

Perks & Benefits

• Be part of a company guided by a strong purpose to do good and recognized as top 1% of the most sustainable companies in all sectors worldwide.
• Work with inspiring colleagues and be empowered to learn, grow and accelerate your career.
• 5 weeks of holidays 
• 3 long weekends per year (bridge days)
• Work from home allowance 570 CZK/month
• Reimbursement of the first 3 days of sickness once a year up to 100%
• Meal allowance 
• Cafeteria benefit plan, 15.000 points/year (Valid after probation period)
• Employer’s pension contribution up to 3% of gross monthly income (Valid after probation period)
• English language courses
• Access to LinkedIn learning

Shape the Evolution

We are on an exciting journey towards the next frontiers of payments technology, and we look for big thinkers, people with passion, can-do attitude and a hunger to learn and grow. Here you’ll work with ambitious colleagues from around the world, take on unique challenges as a team, and make a real impact on the society. With an empowering culture, strong technology and extensive training opportunities, we help you accelerate your career - wherever you decide to go. Join our global team of 18,000 innovators and shape a tomorrow that is yours to own.

Learn more about life at Worldline at careers.worldline.com

We are proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any applicable legally protected characteristics.

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